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Administrative Assistant III - Crown Center

Date: Nov 18, 2021

Location: Kansas City, MO, US, 64108

Company: Hallmark

Crown Center Redevelopment Corporation (CCRC) is a subsidiary of Hallmark Cards Inc. that is responsible for providing Corporate Facilities Management at Crown Center, Hallmark, and its Subsidiaries. Crown Center is an 85-acre complex that surrounds Hallmark's headquarters in Kansas City, Missouri that welcomes more than five million visitors each year. The complex includes hotel, office, entertainment, and residential space.

IN THIS POSITION YOU WILL:

Provide a broad range of administrative support for the President of Crown Center, Vice President of Finance and Administration, Vice President of Facilities and Real Estate, HR Leader, and all Crown Center Redevelopment Corporation employees. This position will require frequent interaction with internal and external business partners, vendors, and contractors. Responsibilities and functions include but are not limited to managing/coordinating email and calendars, welcoming and providing general support to visitors, processing E-Pay requests, ordering supplies and making sure the kitchens are stocked, distributing mail, managing expense reports, scheduling priority and recurring meetings, as well as staffing the reception desk for the office.

 

The incumbent will handle work that is confidential and of high priority. Incumbent should understand how to direct correspondence to the appropriate levels of management for company decisions. Complete special assignments or projects, as requested. Possess solid technical and problem-solving expertise. Proficiency in the MS Office products: Word, Excel, PowerPoint, and MS Teams.

 

The incumbent must be flexible to support additional special events held at Crown Center. The ideal candidate will successfully manage multiple tasks and take pride in their part of making the office a comfortable and welcoming environment, demonstrating a positive attitude with a proactive approach to their responsibilities.

 

 Interested? Follow the application instructions below to apply.

 

APPLICATION INSTRUCTIONS:

You must show how you meet the basic qualifications (listed below) in a resume or document you upload, or by completing the work experience and education application fields. Accepted file types are Microsoft Word (DOC or DOCX), PDF, HTML, or TXT. 

BASIC QUALIFICATIONS:
The following is required to be considered for this role:

  • High school diploma, GED or equivalent
  • 3 or more years of experience in an administrative support role
  • Experience working with the Microsoft Office Suite: Word, Excel, PowerPoint

 

PREFERRED QUALIFICATIONS:
Your resume and portfolio/application will stand out if you have:

  • 5 + years of experience in a senior administrative assistant or executive assistant role
  • High level of professionalism and collaboration
  • Ability to work effectively with employees at all levels
  • Strong customer service skills
  • Excellent communication skills (written and verbal) 
  • Must be able to manage confidential information
  • Must be flexible and willing to support various administrative functions, and other duties as requested
  • Highly organized and able to manage conflicting priorities.
  • High level of attention to detail
  • Additional tools: Applicant Tracking Systems, MS Teams

 

ADDITIONAL INFORMATION:

  • The Administrative Assistant III position requires working in the office.
  • Work schedule is Monday – Friday, 8:00am - 5:00pm, but up to 30 minutes flexibility as desired.
  • Relocation will not be provided

 

In compliance with the Immigration Reform and Control Act of 1986, Hallmark Cards, Inc., and its subsidiary companies will hire only individuals lawfully authorized to work in the United States. Hallmark does not generally provide sponsorship for employment. Employment by Hallmark is contingent upon the signing of the Employment Agreement, signing of an agreement to arbitrate in connection with the Hallmark Dispute Resolution Program, completing Form I-9 Employment Eligibility Verification, passing the urinalysis drug screen, education verification and satisfactory reference checks.

Hallmark is an equal opportunity employer.  All qualified applicants will be considered for employment without regard to race, color, religion, sex, age, pregnancy, national origin, physical or mental disability, genetics, sexual orientation, gender identity, veteran status, or any other legally-protected status.  Principals only please.


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