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Administrative Assistant III - Halls KC

Date: Nov 17, 2021

Location: Kansas City, MO, US, 64108

Company: Hallmark

Halls provides the ultimate in trend-setting design, exclusive brands, and superior customer service. Our beautiful, 32,000 square foot store is located on the third level of the Crown Center shops in the heart of Kansas City. Halls offers a new shopping experience in a fresh and exciting environment, taking an active role in Crown Center's goal of creating a vibrant central city. Now is your opportunity to join "Halls Kansas City. The One. The Only."

POSITION DESCRIPTION:

At Halls Kansas City, the role of the Administrative Assistant III is to support the General Merchandise Manager / Store Director as well as the Marketing department. Specific job duties vary depending on current projects and upcoming events, but could include store operations support, assisting with special events, correspondence for assigned departments, etc. This position performs administrative and operational duties for assigned departments and keeps updated electronic and non-electronic records as necessary.

 

Essential Functions:
 

  • Performs administrative duties for the General Merchandise Manager / Store Director, and other assigned senior staff members
  • Receives all mail addressed to senior staff members and responds / forwards appropriately
  • Makes appointments and maintains calendars for assigned departments
  • Answers department phone and replies to standard inquiries or forwards to appropriate management or department
  • Collects and records sales data and other financial information on a daily, monthly, and yearly basis
  • Performs other duties as assigned
  • Inputs merchandising order for General Merchandise Manager / Store Director
  • Process weekly payroll for all Style Experts on the sales floor
     

As of May 28, store temporary hours are Mon-Sat 10am - 6pm; Sun 12pm - 5pm. Store basic hours at a date yet to be determined will be Mon-Sat, 10am - 7pm; Sun 12pm - 6pm. The work schedule for the Administrative Assistant III is Monday through Friday from 8:00am – 5:00pm.

 

JOB REQUIREMENTS:

APPLICATION INSTRUCTIONS:

You must show how you meet the basic qualifications (listed below) in a resume or document you upload, or by completing the work experience and education application fields. Accepted file types are Microsoft Word (DOC or DOCX), PDF, HTML, or TXT.    

Basic Qualifications:

  • High School diploma or GED or equivalent
  • At least 3 years of administrative or clerical experience in an administrative support role
  • Experience with Microsoft Word and Excel
     

Preferred Qualifications:

  • Associate degree or 2 years of college coursework
  • Strong interpersonal skills and able to work with individuals at all levels.
  • Excellent organizational, time management, and communication skills (oral and written)
  • Good problem-solving skills
  • Extremely detail-oriented
  • Ability to exercise mature judgment when dealing with sensitive / confidential material
  • Exceptional teamwork skills
  • Ability to handle pressure in meeting deadlines
  • Good initiative and ability to be a self-starter with minimum supervision
  • Experience with PowerPoint preferred
     

Additional Details:

  • Must be able to sit for prolonged periods of time
  • The work schedule is Monday through Friday from 8:00am – 5:00pm.
  • This position is located in Kansas City, MO. No relocation will be provided.
     

In compliance with the Immigration Reform and Control Act of 1986, Hallmark Cards, Inc., and its subsidiary companies will hire only individuals lawfully authorized to work in the United States. Hallmark does not generally provide sponsorship for employment. Employment by Hallmark is contingent upon the signing of the Employment Agreement, signing of an agreement to arbitrate in connection with the Hallmark Dispute Resolution Program, completing Form I-9 Employment Eligibility Verification, passing the urinalysis drug screen, education verification, and background checks.

Halls Kansas City is an equal opportunity employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, age, pregnancy, national origin, physical or mental disability, genetics, sexual orientation, gender identity, veteran status, or any other legally protected status.  Principals only please.


Nearest Major Market: Kansas City

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